toastmasters pathways – how to see what your members are up to

In Pathways, three Toastmasters officers are able to access Base Camp Manager. They can view individual progress. For example, this bar chart shows how many members my club has currently working on level 2. (If you don’t see anything in your bar chart, refresh.)

I knew you could click the little arrow and view details (in a browser) or export to Excel to see which members are on which paths.

However, I didn’t realize you could tell how many projects they did within that level until yesterday. A big thanks to Cambria Heights Toastmasters for saying “what’s that” when I was demoing.

 

When you log in as a member, you see two percentages:

  1. The percentage complete within a level.
  2. The percentage complete within a path (aka across all five levels)

What do the percentages mean? (If you don’t like math, skip to the table at the end)

Ok, so what does this mean? Suppose a member has completed the Icebreaker and Evaluation/Feedback projects in level 1. This member has two projects remaining in level 1 (Research/Presenting and Level Completion.)

Therefore the member is 50% done with level 1. The member is also 10% done with the path. (Completing the full level would mean being 20% done with the path since one of five levels would be complete. Since the member completed half of level 1, the member completed half of 20%. Which means the member is 10% done with the path.)

Let’s try another example

In the screenshot above, we have three members at 20% done with the path. These members completed level 1 but did not complete any level 2 projects. We also have one member 25% done with the path. This member completed one level 2 project. (Remember 20% means completed level 1 and 40% means completed level 2.)

Can i just have a reference without doing math?

Sure

 

 

Percentage What it means
0% Signed up for a path, but didn’t do the icebreaker yet
5% Completed the icebreaker
10% Completed two projects in level 1
15% Completed all the projects in level 1 but needs to submit the level completion (or have it approved)
20% Completed level 1, but hasn’t yet done any projects in level 2
25% Completed one level 2 project
30% Completed two level 2 projects
35% Completed all level 2 projects but needs to submit the level completion (or have it approved)
40% Completed level 2, but hasn’t yet done any projects in level 3
45% Completed one level 3 project
50% Completed two level 3 projects
55% Completed all level 3 projects but needs to submit the level completion (or have it approved)
60% Completed level 3, but hasn’t yet done any projects in level 4
66% Completed one level 4 project
73% Completed all level 4 projects but needs to submit the level completion (or have it approved)
80% Completed level 4, but hasn’t yet done any projects in level 5
85% Completed one level 5 project
90% Completed two level 5 projects
95% Completed all level 5 projects but needs to submit the level completion (or have it approved)
100% Completed level 5; path complete!

completing toastmasters pathways level 2 before level 1 is approved

See my main Presentation Mastery Pathways page for some context.

I completed all the projects in level 1 on January 4. My level 1 actually got approved today due to some difficulties in processing. I had lots of speaking opportunities in the club though and I successfully completed all the level 2 projects before I obtained access in Base Camp. This blog post is about that journey!

Each path has three required projects for level 2. All of them have the “Introduction to Toastmasters Mentoring” project. The Presentation Mastery path also has “Understanding your Communication Style” and “Effective Body Language.”

For level 2, you can do the three projects in any order. I describe them here in the order I did them.

Introduction to Toastmasters Mentoring

On January 10th, a speaker at our Speechcraft session cancelled so I jumped in with this speech. Since level 2 was locked, I went online to see if anyone had uploaded the PDF. I found out that a club shared the “Introduction to Toastmasters Mentoring” PDF online (link no longer works). The description on mentoring vs coaching was excellent. I like how the project has you speak about a time you were mentored.

For more on this project or how to download the evaluation sheet, see my starting level 2 blog post.

Effective Body Language

On January 16th, I was giving members of my New York club an unofficial preview of Pathways. I choose to use the “Effective Body Language” speech for this. I couldn’t find the PDF manual online. Instead I went to the “Speeches and Evaluations” section of Base Camp and downloaded the evaluation sheet. I gave my speech and got evaluated.

Now (as I write this blog post), I’m reading the actual project. I learned that I was supposed to get feedback from a mentor or reviewer while practicing. Oops. The online project also contains good tips on posture, stance, position and movement. I need to move more deliberately when I speak! There was also good descriptions of the four different types of gestures: descriptive, emphatic, suggestive and prompting. There was a video and great interactive exercises. Finally, there were references to culture and the visual impaired.

Understanding your Communication Style

One of my clubs meets on Thursdays lunchtime. At the January 18th meeting, we had a speaker cancel the evening before. This happens sometimes. Work is of course the priority! As a DTM, I knew it would be no trouble to put together a speech the night before. And it was a perfect opportunity to complete level 2!

The same club that shared the “Introduction to Toastmasters Mentoring” also club shared the “Understanding your Communication Style” PDF online.

I read the PDF. It contains an excellent 12 question “test” where you answer how you view yourself. Then you add up the scores to determine your communication style:

  • Analytical
  • Direct
  • Initiating
  • Supporting

You can then read how each communication style interacts with the others. (The online version is better because it automatically tallies your score and lets you control the order in which you read about the styles.)

Not surprisingly, I’m mainly analytical/direct. Then I had to write a speech. Since Pathways is new, I chose to include a couple sentences on what each was. Then I had the audience vote on which they thought was my predominant style. The majority of my speech was me telling a story of a strength (or perceived weakness) of my interactions with each of the four styles. It wound up being a great speech. Our VPE even suggested that I save it for the humorous speech contest.

This is a great project and really shows the benefit of the Pathways educational program!

Submitting level 2

Since I did all three projects on paper, I went back and clicked through in Base Camp. Then I emailed my evaluations to our club leadership for approval. And now they know what to do so getting access to Level 3 should be fast!

 

Approving a Pathways level request

I submitted my Pathways Level 1 award in early January. Due to a combination of club officer vacations and the officers not knowing what to do (since Pathways is new), it took over a month to get it approved. I completed level 2 in that time.

Today, I screenshared with the club President and we approved my Level 1 award. Now that we know what to do,we know it should take under ten minutes. Here’s the process to quickly and easily approve a level for members of your Toastmasters club!

Step 1 – the club officer gathers info that the member  has completed the projects in the path.

There are a few options for doing this

  1. The member provides sufficient evidence that he/she has completed the speeches in the path. I went this route and emailed all my evaluations to the President and VPE. (I had chose this option because I’m a member of two clubs so the officers of the Pathways club have no other ways of validating)
  2. Past meeting agendas
  3. Speak easy or other online tracking system.

I recommend having the member at least provide you with the dates for validation if not the evaluations.

Step 2 – sign in to base camp manager

The club President, VPE or Secretary has to do this step.

  1. Sign into toastmasters.org
  2. Click “pathways”
  3. Click “go to basecamp”
  4. In the middle tile, you’ll have two options – you could choose “log in as a member” – but don’t. That takes you to Base Camp rather than Base Camp Manager. Instead, click the button under it to go to Base Camp Manager.
  5. Click “Pending Requests”
  6. Clcik the members name to view the transcript to verify. This could be cross referencing PDF evals or looking at agendas
  7. Then click the green checkbox to approve or the red x to reject. Either way, you can leave an optional comment to submit.

This process (starting from step 5), is described in the official docs with screenshots.

The member gets an email. I got mine a few minutes after the club officer hit approve.

Step 3 – getting DCP credit

Then go back into toastmasters.org and file an educational award. This increases the member’s title and gets credit towards the club’s DCP. It’s easy though – no need to type in titles:

  1. Club central
  2. Submit education awards
  3. Select member from pull down
  4. Education – level 1 (or whatever level)
  5. Submit