toastmasters pathways – how to see what your members are up to

In Pathways, three Toastmasters officers are able to access Base Camp Manager. They can view individual progress. For example, this bar chart shows how many members my club has currently working on level 2. (If you don’t see anything in your bar chart, refresh.)

I knew you could click the little arrow and view details (in a browser) or export to Excel to see which members are on which paths.

However, I didn’t realize you could tell how many projects they did within that level until yesterday. A big thanks to Cambria Heights Toastmasters for saying “what’s that” when I was demoing.

 

When you log in as a member, you see two percentages:

  1. The percentage complete within a level.
  2. The percentage complete within a path (aka across all five levels)

What do the percentages mean? (If you don’t like math, skip to the table at the end)

Ok, so what does this mean? Suppose a member has completed the Icebreaker and Evaluation/Feedback projects in level 1. This member has two projects remaining in level 1 (Research/Presenting and Level Completion.)

Therefore the member is 50% done with level 1. The member is also 10% done with the path. (Completing the full level would mean being 20% done with the path since one of five levels would be complete. Since the member completed half of level 1, the member completed half of 20%. Which means the member is 10% done with the path.)

Let’s try another example

In the screenshot above, we have three members at 20% done with the path. These members completed level 1 but did not complete any level 2 projects. We also have one member 25% done with the path. This member completed one level 2 project. (Remember 20% means completed level 1 and 40% means completed level 2.)

Can i just have a reference without doing math?

Sure

 

 

Percentage What it means
0% Signed up for a path, but didn’t do the icebreaker yet
5% Completed the icebreaker
10% Completed two projects in level 1
15% Completed all the projects in level 1 but needs to submit the level completion (or have it approved)
20% Completed level 1, but hasn’t yet done any projects in level 2
25% Completed one level 2 project
30% Completed two level 2 projects
35% Completed all level 2 projects but needs to submit the level completion (or have it approved)
40% Completed level 2, but hasn’t yet done any projects in level 3
45% Completed one level 3 project
50% Completed two level 3 projects
55% Completed all level 3 projects but needs to submit the level completion (or have it approved)
60% Completed level 3, but hasn’t yet done any projects in level 4
66% Completed one level 4 project
73% Completed all level 4 projects but needs to submit the level completion (or have it approved)
80% Completed level 4, but hasn’t yet done any projects in level 5
85% Completed one level 5 project
90% Completed two level 5 projects
95% Completed all level 5 projects but needs to submit the level completion (or have it approved)
100% Completed level 5; path complete!

pathways launch day – initial observations

While I’ve been in Pathways long enough to complete four levels, today is my first day as an officer in a Pathways club. So what did I observe?

Choosing a path

The self assessment has more questions than from when I took it in December. You do have the option to skip the assessment entirely and just pick a path. I recommend taking it though. It’s interesting to see what the system suggests for you.

Approving awards

Once a member picks a path, you have the ability to submit awards for the levels. (Obviously nobody completed a level on day one.) For how to approve levels, see this blog post. Still, it is cool to see our VPE’s name having the option in Club Central.

Reports have lag

The reports in base camp manager get pathways “periodically”. I think it is every few hours, but hard to be sure. However you can click the triangle and refresh at any time.

how to create a shared email account for pathways

Toastmasters is asking for an email account that three people can access for Pathways:

On April 25, TI contacted the VPEs, Presidents and Secretaries of all clubs in District 46 and advised them briefly of their roles as “Base Camp Managers” for their clubs under Pathways. The VPE will be responsible – with the President and Secretary as backup – for performing certain tasks in Base Camp. TI recommended the club establish a single email address accessible by all three club officers. Base Camp notifications will be sent to this email address listed in Club Central. Please review this April 25 email for more details.

So how do you do this? In a corporate club, you can use a shared mailbox and optionally set it up to forward to your actual email. Luckily, there is a free equivalent.

Creating a shared gmail account

Sign up for a new free gmail account. For example toastmasters12345@gmail.com (where 12345 is your club number). Or any other address that is free. Give this address to Toastmasters.

Now, I know what you are thinking. Who needs another address to log into. Or maybe your employer blocks gmail. Well no worries. You’ll never need to log in again. You can setup a filter to forward all emails from toastmasters:

  1. Go to the email forwarding page: https://mail.google.com/mail/u/0/#settings/fwdandpop
  2. Click “add a forwarding address” and add the President’s email
  3. Repeat for VPE and Secretary.
  4. Go to the email filters view: https://mail.google.com/mail/u/0/#settings/filters
  5. Click “create a new filter”
  6. Enter toastmasters.org in the from box
  7. Click “create a filter with this search”
  8. Click “forward” and choose the address of your president
  9. Create two more filters – one for your VPE and one for your President

Alternatively, you can see what actually goes there. I suspect that signing into Base Camp once a week removes the need for the email. But it is just a suspicion right now.